Last updated: 2025-05-22

39 Office Administration jobs in San Jose.

Hiring now: Front Office Coordinator @ Rondo Ener, Sr Receptionist @ Ross Store, Office Mgr @ Gotion, Biz Ops Associate I @ Ultima Gen, School Coordinator @ Think Acad, Ptft Administrative Asst @ Think Acad, Sr Office Admin @ Omni Desig, Workplace Exp Coordinator @ Lunar Ener, Office Coordinator @ Drivemode, Exec Asst Biz Partner 3 L @ Intuit.Explore more at at kaamvaam.com

🔥 Skills

customer service (11) office management (9) communication skills (8) administrative support (6) organization (6) communication (6) Microsoft Office Suite (6) event planning (5) office operations (4) scheduling (4)

📍 Locations

San Jose (7) Mountain View (6) Oakland (4) South San Francisco (4) Sunnyvale (3) Fremont (2) Los Altos (2) Palo Alto (2) Santa Clara (2) Alameda (1)
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Rondo Energy

Front Office Coordinator Alameda
Skills & Focus: guest management, office operations, administrative support, team coordination, event planning, facility management, hospitality, organization, communication, automation
About the Company: At Rondo, we help the world’s most difficult-to-decarbonize industries rapidly lower their energy costs and carbon emissions. Our low-cost, drop-in heat batter…
Experience: 5+ years in a receptionist, office coordinator, or customer-facing admin role
Salary: Between $60,000 and $72,000 annually, plus benefits and equity
Type: Full-time
Benefits: Comprehensive medical, dental, and vision coverage; Life insurance and AD&D; 401(k) with company match; Cell phone reim…

Ross Stores

Senior Receptionist Dublin
Skills & Focus: customer service, phone console, training, communication, clerical duties, teamwork, attendance, flexibility, office environment, conflict management
About the Company: Ross Stores is the nation’s largest off-price retailer with over 2,000 stores, providing a constant stream of high-quality brands and on-trend merchandise at e…
Experience: 3-5 years of experience as a receptionist in a busy switchboard environment
Salary: $19.52 - $28.17
Type: Full-time

Gotion, Inc.

Office Manager Fremont
Skills & Focus: office management, scheduling, performance review, hiring, policy compliance, communication skills, independent work, project management, Microsoft Office, employee files
About the Company: Gotion, Inc. is based in Silicon Valley, CA, and is focused on building a Manufacturing facility and R&D centers for innovative electric vehicle and energy sto…
Experience: Minimum of 3 years' experience with business office functions.
Salary: $60,000 - $80,000
Type: Full-time
Benefits: Total compensation package at Gotion includes base pay and opportunities for career progression.

Ultima Genomics

Business Operations Associate I Fremont
Skills & Focus: business operations, administrative experience, travel management, office supplies, company morale events, guest greeting, access card management, shipping labels, office maintenance, data entry
About the Company: Ultima Genomics is a rapidly growing company that is developing ground-breaking genomics technologies. Our mission is to continuously drive the scale of genomi…
Experience: 1-2 years of office administrative experience preferred
Type: Full-time

Think Academy International Education Inc.

School Coordinator Los Altos
Skills & Focus: educational coordination, customer service, organization, communication, collaboration, scheduling, event management, facilities maintenance, student enrollment, teamwork
About the Company: Think Academy is a fast-growing EdTech company revolutionizing the way K-12 students learn. We provide innovative and engaging teaching services, making educat…
Experience: Previous experience in educational coordination, administration, customer service, or related roles preferred but not required.
Salary: $20-25
Type: Part-time

Think Academy

PT/FT Administrative Assistant Los Altos
Skills & Focus: administration, customer service, educational coordination, teamwork, organization, fast-paced environment, Microsoft Office Suite, student enrollment, event coordination, communication
About the Company: Think Academy is a fast-growing EdTech company revolutionizing the way K-12 students learn. We provide innovative and engaging teaching services, making educat…
Experience: Previous experience in educational coordination, administration, customer service, or related roles preferred but not required
Salary: $20-25
Type: Part-time/Full-time

Omni Design Technologies

Senior Office Administrator Milpitas
Skills & Focus: administrative, scheduling, interpersonal skills, multitask, fast-paced environment, office management, accounts receivable, accounts payable, legal contracts, Microsoft office tools
About the Company: Omni Design is an exciting environment with amazing talent across multiple disciplines. They value diversity, initiative, leadership qualities, teamwork, and e…
Experience: 2+ years
Salary: competitive compensation
Type: Part-time
Benefits: excellent compensation

Lunar Energy

Workplace Experience Coordinator Mountain View
Skills & Focus: employee experience, office management, onboarding, calendar management, office supplies, event management, safety program, administrative tasks, clean energy, decarbonization
About the Company: Lunar Energy was founded to transition homes to 100% clean energy—making our electricity greener, our air cleaner, and our energy more safe, secure, and reliab…
Experience: 2-4 years of administrative experience
Salary: $50,000 - $85,000 USD
Type: Full-time
Benefits: Competitive base pay, equity participation, medical, dental, and vision insurance, flexible paid time off, 401(k) plan,…

Drivemode

Office Coordinator Mountain View
Skills & Focus: office operations, administrative support, organization, fast-paced, workspace management, employee engagement, visitor management, efficiency, startup environment, innovative culture
About the Company: Join Drivemode for an exciting startup environment and a vibrant culture that combines impactful work, competitive compensation, and excellent benefits.
Benefits: Excellent benefits.

Intuit

Executive Assistant Business Partner 3 - Lead Mountain View
Skills & Focus: administration, collaboration, financial security, remote work, customer experience, innovation, data analysis, Diversity, inclusion, hybrid work
Salary: $57.00 - $77.00 / hour
Type: Full-time
Benefits: We support our employees by offering benefits you need to stay healthy, achieve financial security, and enjoy peace of …

Intrinsic

Lab Manager Mountain View
Skills & Focus: lab management, inventory management, industrial robotics, organizational skills, logistics, project completion, communication skills, safety regulations, Google Workspace, team culture
About the Company: Intrinsic is Alphabet’s bet aiming to reimagine the potential of industrial robotics. Our team believes that advances in AI, perception and simulation will red…
Experience: Proven experience in a lab management or similar role
Salary: $128,000 - $136,000
Type: Full-time
Benefits: Bonus + equity + benefits

Google Deepmind

Administrative Business Partner Mountain View
Skills & Focus: administrative support, calendar management, travel arrangements, expense reports, event organization, financial administration, meeting support, relationship building, problem-solving, continuous improvement
About the Company: Artificial Intelligence could be one of humanity’s most useful inventions. At Google DeepMind, we’re a team of scientists, engineers, machine learning experts …
Salary: $90,500 - $138,000
Type: Full-time
Benefits: bonus + benefits

Kodiak Robotics, Inc.

Receptionist / Office Assistant Mountain View
Skills & Focus: receptionist, office assistant, administrative operations, office management, guest management, supply management, onboarding, budget management, event planning, workplace safety
About the Company: Kodiak Robotics is a leading provider of AI-powered autonomous vehicle technology committed to a safer and more efficient future for all.
Experience: 2+ years of previous experience as a receptionist, Office Admin, Office Manager or similar workplace role, in a fast-paced professional environment.
Salary: $34.00/hour - $38.00/hour
Type: Full-time
Benefits: Competitive compensation package including equity and biannual bonuses, Excellent Medical, Dental, and Vision plans, Fl…

Golden State Valkyries

Manager, Business Operations (GSV) Oakland
Skills & Focus: administrative, executive support, project management, coordination, communication, travel arrangements, confidentiality, multitasking, fast-paced, team collaboration
About the Company: An entertainment organization valuing initiative and dedication, related to the Golden State Warriors sports franchise.
Experience: Minimum 5 years of experience as an administrative or executive assistant
Salary: $51.00 - 54.00 per hour + Bonus
Type: Full-time
Benefits: Comprehensive Medical, Dental and Vision benefits, Employer 401K match, Vacation and paid parental leave

Kipp Bay Area Public Schools

Operations Coordinator Oakland
Skills & Focus: operations, student records, attendance, communications, first aid, office management, food service, school events, fundraisers, Spanish fluency
About the Company: A thriving nonprofit network of 21 free, public charter schools open to all students dedicated to providing academic excellence and support to underprivileged …
Experience: Experience working in a school or non-profit preferred
Salary: $20.92 to $24.84 per hour
Type: Part-time
Benefits: Comprehensive benefits package including medical, dental, vision, and transportation benefits.
Operations Coordinator Oakland
Skills & Focus: operations, coordination, front office, communications, attendance, lunch service, student records, staff support, fundraisers, multi-tasking
About the Company: A thriving nonprofit network of 21 free, public charter schools open to all students, dedicated to creating joyful, academically excellent schools.
Experience: Experience working in a school or non-profit preferred
Salary: $20.92 to $24.84 per hour
Type: Part-time
Benefits: Comprehensive benefits package including medical, dental, vision, and transportation benefits.

Golden State Warriors

Coordinator Oakland
Skills & Focus: data processing, ticket requests, client management, event management, budget reports, relationship building, customer service, flexibility, Microsoft Office, Salesforce
About the Company: The Golden State Valkyries are a growing sports and entertainment organization that values initiative, creativity, and dedication.
Experience: Bachelor's degree, preferably in Business/Sports Management, or equivalent work experience
Salary: $26.44 per hour + Bonus
Type: Full-time
Benefits: Comprehensive Medical, Dental and Vision benefits for employees and dependents, Employer 401K match, Vacation and gener…

Gen4dental

Office Manager Pacifica
Skills & Focus: insurance payments, patient check-in, treatment plans, practice management, daily reports, team scheduling, problem identification, staff training, data management, budget authorization
Benefits: Work Life Balance, 3 Weeks Collective Paid Time Off & 8 Paid Holidays, Paid Parental Leave, Medical/Vision/Dental Benef…

Simon

Office Manager Palo Alto
Skills & Focus: administrative support, Accounts Payable, Accounts Receivable, procurement, budgeting, leasing, document management, inventory management, customer service, time management
Experience: 3-5 years of administrative office experience (office management preferred)
Salary: $22.91- $39.64 per hour

Marcus & Millichap

Operations Manager Palo Alto
Skills & Focus: office management, staff supervision, client service, compliance, HR functions, event planning, team development, real estate, budget management, interpersonal skills
About the Company: Marcus & Millichap is a leading commercial real estate brokerage firm focusing on investment sales, financing, research, and advisory services, with nearly 1,7…
Experience: 3+ years in office and staff management
Salary: $85,000 - $95,000/annual plus bonus
Type: Full-time

Simpplr

Office Manager Redwood City
Skills & Focus: administrative support, employee experience, office management, organization skills, team collaboration, Microsoft Office Suite, communication skills, event planning, office operations, multi-tasking
About the Company: Simpplr is Modern Intranet and EX unified. Our platform unifies employee engagement, enablement, and services, leveraging state-of-the-art AI models to deliver…
Experience: 3+ years of solid administrative experience in an office setting
Salary: $72,000 - $85,000 USD
Type: Full-time
Benefits: Bonus, equity, and benefits

Rocketship Public Schools

Office Manager San Jose
Skills & Focus: Office Manager, first point of contact, parents and students, school community, professionalism, respect, compassion, day-to-day challenges, rigorous, purposeful school
About the Company: Our non-profit network of public elementary charter schools propels student achievement, develops exceptional educators, and partners with parents who enable h…

Super Micro Computer

Staffing Coordinator San Jose
Skills & Focus: Interview coordination, Candidate communication, Recruitment support, Schedule interviews, HR software, Microsoft Office Suite, Organizational skills, Attention to detail, Temp to hire, Recruiting
About the Company: Supermicro® is a Top Tier provider of advanced server, storage, and networking solutions for Data Center, Cloud Computing, Enterprise IT, Hadoop/ Big Data, Hyp…
Experience: 1-2 years of experience in a recruiting or HR role
Salary: $23.00/hr - $31.00/hr
Benefits: In addition to a comprehensive benefits package, candidates may be eligible for other forms of compensation, such as pa…

Etched

Recruiting Coordinator San Jose
Skills & Focus: Interview Scheduling, Candidate Experience, Operational Support, Scheduling tools, Data-Driven Ownership, Event Coordination, Problem-solving, Communication skills, Organizational skills, Customer service
About the Company: Etched is building AI chips that are hard-coded for individual model architectures.
Experience: 1–2 years
Salary: $70K – $100K
Type: Full time
Benefits: Full medical, dental, and vision packages, with 100% of premium covered; Housing subsidy of $2,000/month for those livi…

Think Academy Us

Office Coordinator San Jose
Skills & Focus: Office Coordinator, administrative tasks, academic support, document handling, vendor management, logistics, communication skills, customer service, Microsoft Office Suite, team collaboration
About the Company: Think Academy US, a 100% owned subsidiary of TAL Education Group, is a recently established education technology (Ed-Tech) company providing K-12 extra-curricu…
Experience: 0-2 years
Salary: $22-25/hr
Type: Part-Time (Contractor)
Benefits: 401k and Health, Vision, and Dental Insurance (depending on eligibility)

Think Academy

Office Administrator San Jose
Skills & Focus: administration, communication skills, organizational abilities, Microsoft Office Suite, vendor management, financial system management, academic operation, customer service, procurement, logistics
About the Company: Think Academy US, a 100% owned subsidiary of TAL Education Group (NYSE: TAL), is a recently established education technology (Ed-Tech) company providing K-12 e…
Experience: 0-2 years
Salary: $22-$25/hr
Type: Contractor
Benefits: 401k and Health, Vision, and Dental Insurance (depending on eligibility); professional growth opportunities.

Think Academy Us

Administrative Coordinator San Jose
Skills & Focus: administrative tasks, office administration, academic operation, document handling, shipping coordination, vendor management, IT maintenance, financial assistance, customer service, Microsoft Office Suite
About the Company: Think Academy US is a recently established education technology (Ed-Tech) company that provides K-12 extra-curricular learning services through science and tec…
Experience: 0-2 years industry experience in administration, office management, school & academic management, customer service is highly preferred
Salary: $22-25/hr
Type: Part-Time (Contractor)
Benefits: Professional growth, 401k and Health, Vision, and Dental Insurance (depending on eligibility)

Super Micro Computer

Assistant Office Manager San Jose
Skills & Focus: office management, administrative duties, organization, communication, team coordination, event planning, customer service, multi-tasking, project management, MS Office
About the Company: Supermicro® is a Top Tier provider of advanced server, storage, and networking solutions for Data Center, Cloud Computing, Enterprise IT, Hadoop/ Big Data, Hyp…
Experience: 3+ years
Salary: $80,000 - $96,000
Benefits: comprehensive benefits package, participation in bonus and equity award programs

Homeward

Office Manager & Executive Assistant San Mateo
Skills & Focus: Office Management, Executive Support, Leadership, Organizational Skills, Communication Skills, Event Management, Team Collaboration, Vendor Coordination, Confidentiality, Problem-Solving
About the Company: Homeward is rearchitecting the delivery of health and care in partnership with communities everywhere, starting in rural America. Our vision is care that enabl…
Experience: Proven experience in office management, executive assistance, or a similar dual role.
Salary: $75,000 - $95,000
Type: Full-time
Benefits: Competitive salary and equity grant, Comprehensive benefits package including medical, dental & vision insurance with 1…

Lumin Digital

Part-Time Front Desk Receptionist & Meetings/Event Coordinator San Ramon
Skills & Focus: Receptionist, Customer Service, Meetings Coordination, Event Planning, Communication Skills, Google Workspace, Multitasking, Logistics Arrangement, Visitor Management, Collaboration
About the Company: Lumin Digital is a trailblazer in digital banking solutions, driven by a unique approach to technology, service, and people. We empower credit unions and banks…
Experience: Proven experience in a reception or customer service role. Prior experience in meeting and events or travel planning strongly preferred.
Salary: $18 - $25 an hour
Type: Part-time

Natron Energy

Office Administrator Santa Clara
Skills & Focus: office operations, purchasing, ad hoc projects, facilities management, safety, growth, repairs, employee relationships, general operations, support

Litmus

Executive Assistant Santa Clara
Skills & Focus: Executive Support, Leadership Team Coordination, Calendar Management, Travel Management, Event Planning, Program Management, Reporting, Office Liaison, KPI Reporting, OKR Frameworks
About the Company: Litmus is a growth-stage software company that is transforming the way companies harness the power of machine data to improve operations. Our software is enabl…
Experience: Proven experience as an Executive Assistant supporting C-level executives, preferably within the technology sector.
Salary: $100,000 to $130,000
Type: Full-time
Benefits: Bonus programs, equity, and benefits.

Amgen

Administrative Coordinator South San Francisco
Skills & Focus: Administrative, Coordinator, Event Planning, Logistics, Scheduling, Communication Skills, Calendar Management, Team Support, Vendor Coordination, Microsoft Outlook
About the Company: At Amgen, we focus on four therapeutic areas – Oncology, Inflammation, General Medicine, and Rare Disease. We reach millions of patients each year, pioneering …
Experience: 2 years of Administrative experience with Associate’s degree or 4 years with High school diploma/GED.
Salary: 70,085.00 USD - 88,142.00 USD
Type: Full time
Benefits: Health and welfare plans, financial plans with opportunities to save towards retirement.

Arsenal Biosciences Inc.

Office Coordinator South San Francisco
Skills & Focus: office coordination, administrative support, facilities management, customer service, communication skills, problem solving, supply ordering, guest management, meeting coordination, laboratory exposure
About the Company: Arsenal Biosciences Inc. is a clinical-stage programmable cell therapy company engineering advanced CAR T-cell therapies for solid tumors. Our mission is to de…
Experience: 2+ years of relevant operational/administrative support experience
Salary: $33.56–$41.11/hour
Type: Contract
Benefits: Empowered work environment, emphasis on diversity and inclusion, opportunities for career growth, investment in employe…

Company Name

Recruiting Coordinator South San Francisco
Skills & Focus: Recruiting, Coordination, Scheduling, Logistical Support, Organizational Support, Attention to Detail, Onboarding, People Team, Administrative Assistance, Fast-paced Environment
About the Company: Company Description
Type: Full-time

Agtonomy

Office Administrator South San Francisco
Skills & Focus: office management, administrative policies, compliance, communication skills, multitasking, Google Suite, MS Office, scheduling, organization, interpersonal skills
About the Company: Agtonomy is pioneering advanced automation and AI solutions to transform agriculture and beyond. Initially focused on specialty crops, our TeleFarmer™ platform…
Experience: Three (3) plus years of supporting office management and leadership teams
Salary: $75,000 - $90,000
Type: Full-time
Benefits: 100% covered medical, dental, and vision for the employee; Commuter Benefits; Flexible Spending Account (FSA); Life Ins…

Crusoe

Workplace Manager Sunnyvale
Skills & Focus: Workplace Operations Management, Vendor and Relationship Management, Process Improvement, Workplace Analytics, Office Design and Build Support, Event and Program Management, Food and Beverage Program Oversight, Facility Needs Forecasting, Emergency Response, Cross-Functional Collaboration Skills
About the Company: Crusoe is building the World’s Favorite AI-first Cloud infrastructure company. We’re pioneering vertically integrated, purpose-built AI infrastructure solution…
Experience: 3+ years of experience in workplace or operational roles within fast-paced, growth-oriented global organizations
Salary: $120,000 - $135,000
Type: Full-time
Benefits: Industry competitive pay, Restricted Stock Units, Health insurance options, Employer contributions to HSA, Paid Parenta…

Cushman & Wakefield

Events Manager Sunnyvale
Skills & Focus: events management, communication skills, MS Office Suite, project management, customer service, multitasking, team meetings, reporting, professional certification, interpersonal skills
About the Company: Cushman & Wakefield is a global leader in commercial real estate services, providing innovative solutions and insights for clients around the world.
Experience: 5-7 years of experience relevant to the local market and services
Salary: $81,260.00 - $95,600.00
Type: Full-time
Benefits: Eligible employees with an opportunity to enroll in health, vision, and dental insurance; flexible spending accounts; r…

Crusoe

Workplace Manager Sunnyvale
Skills & Focus: Workplace Operations, Vendor Management, Process Improvement, Workplace Analytics, Office Design, Event Management, Food and Beverage, Facility Needs, Emergency Response, Office Expansion
About the Company: Crusoe is building the World’s Favorite AI-first Cloud infrastructure company, pioneering purpose-built AI infrastructure solutions trusted by Fortune 500 comp…
Experience: 3+ years in workplace or operational roles
Type: Full-time
Benefits: Industry competitive pay, restricted stock units, health insurance, employer HSA contributions, paid parental leave, in…