Last updated: 2025-05-22

80 Administrative Support jobs in San Jose.

Hiring now: Front Office Coordinator @ Rondo Ener, Exec Asst @ Science, Accounting Clerk @ Sonicautom, Exec Administrative Partn @ Meta, Exec Asst Gsvp Loss Preve @ Ross Store, Exec Asst @ Zoox, Office Mgr @ Gotion, Biz Ops Associate I @ Ultima Gen, Appointment Clerkmedical @ Tiburcio V, Ptft Administrative Asst @ Think Acad.Explore more at at kaamvaam.com

🔥 Skills

calendar management (26) communication skills (24) administrative support (20) communication (15) confidentiality (14) project management (14) event planning (12) organizational skills (12) customer service (11) problem-solving (11)

📍 Locations

San Jose (22) Mountain View (11) Palo Alto (7) Redwood City (4) Sunnyvale (4) Burlingame (3) Fremont (3) Menlo Park (3) Oakland (3) San Mateo (3)
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Rondo Energy

Front Office Coordinator Alameda
Skills & Focus: guest management, office operations, administrative support, team coordination, event planning, facility management, hospitality, organization, communication, automation
About the Company: At Rondo, we help the world’s most difficult-to-decarbonize industries rapidly lower their energy costs and carbon emissions. Our low-cost, drop-in heat batter…
Experience: 5+ years in a receptionist, office coordinator, or customer-facing admin role
Salary: Between $60,000 and $72,000 annually, plus benefits and equity
Type: Full-time
Benefits: Comprehensive medical, dental, and vision coverage; Life insurance and AD&D; 401(k) with company match; Cell phone reim…

Science Corporation

Executive Assistant Alameda
Skills & Focus: administrative support, meeting coordination, confidential information, schedule management, professionalism, communication, proactive solutions, prioritization, organizational skills, problem solving
About the Company: Science is a clinical stage, vertically integrated technology company focused on solving some of neuroscience’s hardest questions and most serious unmet medica…
Experience: 3+ years of related work experience at a fast-moving organization
Salary: $90,000 – $120,000
Type: Full-time
Benefits: Competitive salary and equity, Medical, dental, vision and life insurance, Flexible vacation and company-paid holidays,…

Sonicautomotive

Accounting Clerk Belmont
Skills & Focus: accounting, clerical, deposits, accounts receivable, accounts payable, administrative tasks, filing, scanning, inventory, payment processing
Type: Full-time

Meta

Executive Administrative Partner Burlingame
Skills & Focus: Executive support, Calendar management, Travel logistics, Expense report management, Microsoft Office, Google Suite, Event planning, Confidentiality, Cross-functional relationships, Multitasking
About the Company: Meta builds technologies that help people connect, find communities, and grow businesses.
Experience: 5+ years of relevant experience providing administrative support to 1 or more executives
Salary: $47.16/hour to $67.50/hour + bonus + equity + benefits
Type: Full Time
Benefits: Meta offers benefits.
Executive Administrative Partner Burlingame
Skills & Focus: complex calendaring, travel planning, expense reports, schedule management, organizational skills, communication skills, cross-functional relationships, strategic projects, remote coordination, executive support
About the Company: Meta builds technologies that help people connect, find communities, and grow businesses. When Facebook launched in 2004, it changed the way people connect. Ap…
Experience: 3+ years of relevant experience providing administrative support to one or more executives; coordinating travel logistics; calendar management and expense report management for 1 or more executives
Salary: $40.38/hour to $55.48/hour + bonus + equity + benefits
Type: Full Time
Benefits: Benefits at Meta; reasonable accommodations support
Executive Administrative Partner Burlingame
Skills & Focus: administrative support, calendar management, travel logistics, expense reports, cross-functional relationships, communication skills, event planning, multitasking, confidentiality, Microsoft Office
About the Company: Meta builds technologies that help people connect, find communities, and grow businesses. When Facebook launched in 2004, it changed the way people connect. Ap…
Experience: 4+ years of relevant experience providing administrative support to 1 or more executives
Salary: $47.16/hour to $67.50/hour + bonus + equity + benefits
Type: Full Time
Benefits: In addition to base compensation, Meta offers benefits.

Ross Stores

Executive Assistant - GSVP (Loss Prevention) Dublin
Skills & Focus: executive support, administrative work, scheduling, communication, project management, confidentiality, organizational skills, data interpretation, multi-tasking, customer interaction
About the Company: Ross is the nation’s largest off-price retailer with over 2,000 stores, focusing on providing high-quality brands and on-trend merchandise at extraordinary sav…
Experience: 3-5 years of administrative support experience
Salary: $31.35 - $56.27
Type: Full-time

Zoox

Executive Assistant Foster City
Skills & Focus: Executive Assistant, chief people officer, calendaring skills, prioritization skills, attention to detail, organizational skills, multiple critical requests, tight timelines, confidential information, professionalism

Gotion, Inc.

Office Manager Fremont
Skills & Focus: office management, scheduling, performance review, hiring, policy compliance, communication skills, independent work, project management, Microsoft Office, employee files
About the Company: Gotion, Inc. is based in Silicon Valley, CA, and is focused on building a Manufacturing facility and R&D centers for innovative electric vehicle and energy sto…
Experience: Minimum of 3 years' experience with business office functions.
Salary: $60,000 - $80,000
Type: Full-time
Benefits: Total compensation package at Gotion includes base pay and opportunities for career progression.

Meta

Executive Administrative Partner Fremont
Skills & Focus: complex calendaring, travel planning, expense reports, schedule management, organizational skills, communication skills, cross-functional relationships, strategic projects, remote coordination, executive support
About the Company: Meta builds technologies that help people connect, find communities, and grow businesses. When Facebook launched in 2004, it changed the way people connect. Ap…
Experience: 3+ years of relevant experience providing administrative support to one or more executives; coordinating travel logistics; calendar management and expense report management for 1 or more executives
Salary: $40.38/hour to $55.48/hour + bonus + equity + benefits
Type: Full Time
Benefits: Benefits at Meta; reasonable accommodations support

Ultima Genomics

Business Operations Associate I Fremont
Skills & Focus: business operations, administrative experience, travel management, office supplies, company morale events, guest greeting, access card management, shipping labels, office maintenance, data entry
About the Company: Ultima Genomics is a rapidly growing company that is developing ground-breaking genomics technologies. Our mission is to continuously drive the scale of genomi…
Experience: 1-2 years of office administrative experience preferred
Type: Full-time

Tiburcio Vasquez Health Center

Appointment Clerk/Medical Receptionist Hayward
Skills & Focus: appointment scheduling, medical reception, patient services, customer service, HIPAA, administrative duties, confidentiality, problem-solving, communication skills, bilingual
About the Company: Tiburcio Vasquez Health Center is a non-profit community health center that is dedicated to promoting the health and well-being of our community by providing a…
Experience: One year of healthcare experience highly preferred.
Salary: $21.00 - $22.05 per hour
Type: Full-time
Benefits: We offer excellent benefits including: medical (100% paid co-payments, premiums, etc.), dental, vision (including depen…

Think Academy

PT/FT Administrative Assistant Los Altos
Skills & Focus: administration, customer service, educational coordination, teamwork, organization, fast-paced environment, Microsoft Office Suite, student enrollment, event coordination, communication
About the Company: Think Academy is a fast-growing EdTech company revolutionizing the way K-12 students learn. We provide innovative and engaging teaching services, making educat…
Experience: Previous experience in educational coordination, administration, customer service, or related roles preferred but not required
Salary: $20-25
Type: Part-time/Full-time

Snowflake

Executive Assistant, Product Menlo Park
Skills & Focus: administrative tasks, calendar management, travel management, event planning, project management, communication skills, team support, stakeholder management, process improvement, customer engagement
About the Company: Snowflake is looking for someone with adaptability and aptitude to join our Product admin team and elevate the business through proactive and holistic support …
Experience: 5+ years of relevant work experience
Salary: $109K - $159.8K
Type: Full time
Executive Assistant - Marketing Menlo Park
Skills & Focus: Executive Assistant, Marketing, administrative tasks, project management, communication skills, calendar management, travel arrangements, process improvement, team support, Google Docs
About the Company: Snowflake is a cloud-based data-warehousing company that aims to provide a powerful and flexible solution for managing data.
Experience: 5+ years of relevant experience
Salary: $120K – $161.7K
Type: Full time
Executive Assistant, Engineering Menlo Park
Skills & Focus: executive support, project management, event planning, calendar management, communication skills, time management, initiative, process improvement, team events, confidentiality
About the Company: Snowflake is looking to build the future of the AI Data Cloud, supporting teams with proactive and holistic administrative tasks.
Experience: 5+ years of relevant work experience
Salary: $109K – $159.8K
Type: Full time

Omni Design Technologies

Senior Office Administrator Milpitas
Skills & Focus: administrative, scheduling, interpersonal skills, multitask, fast-paced environment, office management, accounts receivable, accounts payable, legal contracts, Microsoft office tools
About the Company: Omni Design is an exciting environment with amazing talent across multiple disciplines. They value diversity, initiative, leadership qualities, teamwork, and e…
Experience: 2+ years
Salary: competitive compensation
Type: Part-time
Benefits: excellent compensation

Coupang

Senior Executive Assistant Mountain View
Skills & Focus: Executive Assistant, Calendar Management, Travel Coordination, Project Management, Administrative Tasks, Meeting Logistics, Event Planning, Communication, Organizational Skills, Problem Solving
About the Company: Coupang is a leading retail company in South Korea, known for its fast growth and disruption of the traditional commerce industry. They combine a startup cultu…
Experience: Minimum of five years of administrative experience
Salary: $83,000 - $154,000/year
Type: Full-time
Benefits: Medical/Dental/Vision/Life insurance, Flexible Spending Accounts, 401K Plan with Company Match, 18-21 days of Paid Time…

Lunar Energy

Workplace Experience Coordinator Mountain View
Skills & Focus: employee experience, office management, onboarding, calendar management, office supplies, event management, safety program, administrative tasks, clean energy, decarbonization
About the Company: Lunar Energy was founded to transition homes to 100% clean energy—making our electricity greener, our air cleaner, and our energy more safe, secure, and reliab…
Experience: 2-4 years of administrative experience
Salary: $50,000 - $85,000 USD
Type: Full-time
Benefits: Competitive base pay, equity participation, medical, dental, and vision insurance, flexible paid time off, 401(k) plan,…

Coupang

Senior Executive Assistant Mountain View
Skills & Focus: calendar management, administrative tasks, project coordination, travel arrangements, event planning, communication, problem-solving, organizational skills, time management, tech savvy
About the Company: Coupang is a leading retail company in South Korea known for disrupting the commerce industry with fast growth and innovative services.
Experience: Minimum of five years of administrative experience
Salary: $83,000 - $154,000/year
Type: Full-time
Benefits: Medical/Dental/Vision/Life insurance, Flexible Spending Accounts, 401K Plan with Company Match, Paid Time Off, Paid Par…

Intuit

Executive Assistant Business Partner 3 - Lead Mountain View
Skills & Focus: administrative support, calendar management, project management, Microsoft Office, problem-solving, communication skills, organizational skills, confidentiality, team collaboration, time management
About the Company: Intuit is the global financial technology platform that powers prosperity for the people and communities we serve.
Experience: 10+ years working at the Executive Assistant level; experience supporting C-level executives preferred.
Salary: $55.00 - $77.00/hour
Type: Full-time
Benefits: Competitive compensation package, cash bonus, equity rewards, and benefits.

Drivemode

Office Coordinator Mountain View
Skills & Focus: office operations, administrative support, organization, fast-paced, workspace management, employee engagement, visitor management, efficiency, startup environment, innovative culture
About the Company: Join Drivemode for an exciting startup environment and a vibrant culture that combines impactful work, competitive compensation, and excellent benefits.
Benefits: Excellent benefits.

Google Deepmind

Administrative Business Partner Mountain View
Skills & Focus: administrative support, calendar management, travel arrangements, expense reports, event organization, financial administration, meeting support, relationship building, problem-solving, continuous improvement
About the Company: Artificial Intelligence could be one of humanity’s most useful inventions. At Google DeepMind, we’re a team of scientists, engineers, machine learning experts …
Salary: $90,500 - $138,000
Type: Full-time
Benefits: bonus + benefits

Coupang

Senior Executive Assistant Mountain View
Skills & Focus: Calendar Management, Travel Coordination, Project Coordination, Administrative Support, Communication, Detail-oriented, Multitasking, Problem Solving, Team Initiatives, Time Management
About the Company: Coupang is one of the fastest-growing retail companies that established an unparalleled reputation for being a leading and reliable force in South Korean comme…
Experience: Minimum of five years of administrative experience
Salary: $83,000 - $154,000/year
Type: Full-time
Benefits: Medical/Dental/Vision/Life insurance, Flexible Spending Accounts (FSA) & Health Savings Account (HSA), Long-term/Short-…

Aurora

Executive Assistant Mountain View
Skills & Focus: Executive calendar management, Travel coordination, Meeting preparation, Communication skills, Confidentiality, Project coordination, Problem solving, Team player, Time management, Process improvement
About the Company: Aurora’s mission is to deliver the benefits of self-driving technology safely, quickly, and broadly to make transportation safer, increasingly accessible, and …
Experience: Experience supporting C-level executives preferred
Salary: $93,000 - $167,000
Benefits: Annual bonus, equity compensation, and benefits.

Intuit

Administration Jobs Mountain View
Skills & Focus: Administration, Executive Assistant, Business Partner, Software Engineering, Data, Corporate Strategy, Customer Success, Finance, Human Resources, Project Management
Salary: $42.00 - 77.00 / hour
Benefits: We support our employees by offering benefits you need to stay healthy, achieve financial security, and enjoy peace of …

Kodiak Robotics, Inc.

Receptionist / Office Assistant Mountain View
Skills & Focus: receptionist, office assistant, administrative operations, office management, guest management, supply management, onboarding, budget management, event planning, workplace safety
About the Company: Kodiak Robotics is a leading provider of AI-powered autonomous vehicle technology committed to a safer and more efficient future for all.
Experience: 2+ years of previous experience as a receptionist, Office Admin, Office Manager or similar workplace role, in a fast-paced professional environment.
Salary: $34.00/hour - $38.00/hour
Type: Full-time
Benefits: Competitive compensation package including equity and biannual bonuses, Excellent Medical, Dental, and Vision plans, Fl…

Intuit

Executive Assistant Business Partner 1 Mountain View
Skills & Focus: calendar management, travel coordination, meeting planning, confidentiality, initiative, problem-solving, communication skills, time management, Microsoft Office, organizational skills
About the Company: Intuit is the global financial technology platform that powers prosperity for the people and communities we serve. With approximately 100 million customers wor…
Experience: Minimum of 7 years working at the Executive administrative level, preferably supporting senior staff members
Salary: $42.00 - $57.00 / hour
Type: Hybrid
Benefits: Competitive compensation package with cash bonus, equity rewards and benefits.

First American Financial Corporation

Escrow Assistant Oakland
Skills & Focus: Escrow process, Customer support, Administrative duties, Title commitments, Customer experience, Detail-oriented, Problem solver, MS Office, Team collaboration, Communication
About the Company: First American's Direct division provides comprehensive title insurance protection and professional settlement services for real estate purchases, refinances, …
Experience: Escrow-related experience preferred
Salary: $21.62 - $28.83 Hourly
Type: Full Time
Benefits: medical, dental, vision, 401k, PTO/paid sick leave, employee stock purchase plan

Kipp Bay Area Public Schools

Operations Coordinator Oakland
Skills & Focus: operations, student records, attendance, communications, first aid, office management, food service, school events, fundraisers, Spanish fluency
About the Company: A thriving nonprofit network of 21 free, public charter schools open to all students dedicated to providing academic excellence and support to underprivileged …
Experience: Experience working in a school or non-profit preferred
Salary: $20.92 to $24.84 per hour
Type: Part-time
Benefits: Comprehensive benefits package including medical, dental, vision, and transportation benefits.
Operations Coordinator Oakland
Skills & Focus: operations, coordination, front office, communications, attendance, lunch service, student records, staff support, fundraisers, multi-tasking
About the Company: A thriving nonprofit network of 21 free, public charter schools open to all students, dedicated to creating joyful, academically excellent schools.
Experience: Experience working in a school or non-profit preferred
Salary: $20.92 to $24.84 per hour
Type: Part-time
Benefits: Comprehensive benefits package including medical, dental, vision, and transportation benefits.

Xai

Executive Assistant Palo Alto
Skills & Focus: administrative support, project management, meeting coordination, calendar management, expense reports, confidential information, prioritization, communication skills, attention to detail, scheduling
About the Company: xAI’s mission is to create AI systems that can accurately understand the universe and aid humanity in its pursuit of knowledge.
Experience: 2+ years of experience in an administrative role
Salary: $80,000 - $100,000
Type: Full-time

Landing Ai

Executive Assistant Palo Alto
Skills & Focus: administrative support, calendar coordination, scheduling, travel logistics, project tracking, cross-functional collaboration, executive-facing materials, confidential information, Google Workspace, fast-paced environment
About the Company: LandingAI is revolutionizing Visual AI by building cutting-edge platforms that help enterprises unlock the power of their visual data. Founded by Andrew Ng, co…
Experience: A minimum of 5 years of experience in administrative roles is required, with a strong preference for experience supporting C-Suite executives.
Type: Full-time
Benefits: Health, Wellness, Lifelong learning, PTO, Retirement, Events.

Simon

Office Manager Palo Alto
Skills & Focus: administrative support, Accounts Payable, Accounts Receivable, procurement, budgeting, leasing, document management, inventory management, customer service, time management
Experience: 3-5 years of administrative office experience (office management preferred)
Salary: $22.91- $39.64 per hour

Cheetah Mobile

Front Desk Administrator - Temp Position Palo Alto
Skills & Focus: office support, reception, facilities administration, travel coordination, customer service, communication skills, Microsoft Office, multi-tasking, etiquette, team player
About the Company: Cheetah Mobile (NYSE: CMCM) is a leading, profitable global mobile internet company founded and based in Beijing, China. We aim to provide the best apps for mo…
Experience: Bachelor’s Degree
Type: Temporary
Benefits: Free lunches daily, Monthly team building events, Great learning opportunities

Palantir

Executive Team Assistant Palo Alto
Skills & Focus: administrative support, executive commitments, household management, discretion, resourcefulness, flexible schedule, on-call, productivity, impactful, helpful
About the Company: Palantir builds the world’s leading software for data-driven decisions and operations. By bringing the right data to the people who need it, our platforms empo…
Type: Full-time

Eudia

Executive Assistant (CTO) Palo Alto
Skills & Focus: Executive Assistant, CTO, calendar management, travel planning, meeting coordination, communication, documentation, stakeholder management, project support, problem-solving
About the Company: Eudia is revolutionizing legal work through AI-powered Augmented Intelligence, empowering Fortune 500 legal teams to accelerate decision-making, mitigate risk,…
Experience: 5+ years
Salary: $90,000 - $150,000 a year
Type: Full-time
Benefits: Competitive salary, comprehensive benefits, and a front-row seat to building a category-defining company.

Pivotal

Executive Assistant and Office Manager Palo Alto
Skills & Focus: Executive Support, Office Management, Organizational Skills, Time Management, Communication Skills, Confidentiality, Calendar Management, Meeting Coordination, Office Operations, Vendor Collaboration
About the Company: Pivotal is the leader in the emerging market of electric Vertical Takeoff and Landing (eVTOL) aircraft. We design, develop, and manufacture light eVTOL aircraf…
Experience: 5 years in office management, executive administrative roles, with 2+ years supporting Boards of Directors or senior leadership
Salary: $112,000 - $150,000 a year
Type: Full-time
Benefits: medical, dental, vision, and 401k plans

Moloco

Executive Assistant Redwood City
Skills & Focus: Executive Assistant, machine learning, administrative support, calendar management, logistics coordination, multi-timezone, communication, project management, travel management, team collaboration
About the Company: Moloco is a machine learning company empowering organizations of all sizes to grow and unlock the full value of their unique first-party data, elevating the tr…
Experience: Experience supporting leaders in high-growth technology companies.
Salary: $112,800 - $169,200 USD
Type: Full-time
Benefits: Competitive benefits package and innovative programs that empower employees.
Executive Assistant to Chief People Officer Redwood City
Skills & Focus: machine learning, performance advertising, high-level administrative support, global calendars management, project management, communication skills, operational efficiency, cross-functional communication, handling sensitive information, multicultural environment
About the Company: Moloco is a machine learning company empowering organizations of all sizes to grow and unlock the full value of their unique first-party data, elevating the tr…
Experience: Proven experience supporting C-level executives, preferably in the People team and a high-growth environment.
Salary: $112,800 – $169,200 USD
Type: Full-time
Benefits: Competitive benefits package including free parking, meals, and proximity to Caltrain.

Simpplr

Office Manager Redwood City
Skills & Focus: administrative support, employee experience, office management, organization skills, team collaboration, Microsoft Office Suite, communication skills, event planning, office operations, multi-tasking
About the Company: Simpplr is Modern Intranet and EX unified. Our platform unifies employee engagement, enablement, and services, leveraging state-of-the-art AI models to deliver…
Experience: 3+ years of solid administrative experience in an office setting
Salary: $72,000 - $85,000 USD
Type: Full-time
Benefits: Bonus, equity, and benefits

Box

Executive Assistant Redwood City
Skills & Focus: content management, AI, content lifecycle, collaboration, workflow, administrative, calendar management, support, organization, communication
About the Company: Box (NYSE:BOX) is the leader in Intelligent Content Management, enabling organizations to fuel collaboration, manage the entire content lifecycle, secure criti…
Salary: $95,000 - $118,500 USD
Type: Full-time

Bloom Energy

Senior Administrative Assistant San Jose
Skills & Focus: administrative support, scheduling, event management, expense reports, purchase orders, travel itineraries, MS Office Suite, communication skills, interpersonal skills, confidentiality
About the Company: Our team at Bloom Energy embraces the unprecedented opportunity to change the way companies utilize energy. Our technology empowers businesses and communities …
Experience: 5 to 7 years of Administrative Assistant experience
Salary: $34.38 - $52.40
Type: Full-time

Trackonomy Systems, Inc.

Administrative Support Specialist San Jose
Skills & Focus: confidential support, team meetings, presentation materials, leadership relationships, strategy and execution, special projects, deadlines, performance metrics, communication, project management
About the Company: Trackonomy is pioneering a transformative network of interconnected objects, bringing inanimate objects to life with real-time interaction, aiming to craft the…

Western Digital

Executive Assistant San Jose
Skills & Focus: Calendar Management, Meeting Planning, Communication, Expense Management, Project Management, Travel Coordination, Stakeholder Engagement, Confidentiality, Time Management, Professionalism

Westerndigital

Executive Assistant San Jose
Skills & Focus: Calendar Management, Meeting Planning, Organizing, Correspondence, Travel Management, Project Coordination, Communication, Team Support, Confidentiality, Time Management

Netapp

Executive Assistant San Jose
Skills & Focus: administrative support, calendar management, meeting coordination, stakeholder communication, travel arrangements, expense reporting, event planning, problem-solving, confidentiality, multitasking
About the Company: NetApp is the intelligent data infrastructure company, turning a world of disruption into opportunity for every customer.
Experience: Minimum of 2 years of experience as an Executive Assistant or in a similar role
Salary: 95,200 - 141,900 USD
Type: Full-time
Benefits: Health Insurance, Life Insurance, Retirement or Pension Plans, Paid Time Off (PTO), various Leave options, Performance-…

Netapp, Inc.

Executive Assistant San Jose
Skills & Focus: schedule, meetings, communication, travel, budget, expenses, event coordination, confidential, teamwork, professional
Experience: Minimum of 2 years of experience as an Executive Assistant or in a similar role
Salary: 95,200 - 141,900 USD
Benefits: Health Insurance, Life Insurance, Retirement or Pension Plans, Paid Time Off (PTO), various Leave options, Performance-…

Zscaler

Senior Executive Administrative Partner San Jose
Skills & Focus: executive support, scheduling, calendars, meetings, logistical coordination, expense reports, travel itineraries, organizational skills, problem-solving, collaboration
About the Company: Zscaler serves thousands of enterprise customers around the world, including 40% of Fortune 500 companies, with the mission to make the cloud a safe place to d…
Experience: 4+ years of executive-level administrative support
Salary: $112,000 - $160,000 USD
Type: Full-time
Benefits: Various health plans, time off plans for vacation and sick time, parental leave options, retirement options, education …

Archer

Executive Assistant to C-Suite (Support Role) San Jose
Skills & Focus: support, executives, calendar management, travel coordination, special projects, discretion, process improvement, fast-paced, stakeholders, collaboration
About the Company: An aerospace company based in San Jose, California building an all-electric vertical takeoff and landing aircraft with a mission to advance the benefits of sus…
Experience: 4+ years supporting c-level executives
Salary: $114,480 - $127,200
Type: Full-time

Sanmina Corporation

Receptionist - Temp San Jose
Skills & Focus: receives, directs, visitors, clerical, admin, telephone, system, log, badges, plant timekeeping
About the Company: Sanmina Corporation is a leading integrated manufacturing solutions provider serving the global Electronics Manufacturing Services (EMS) market, with facilitie…
Experience: 1-2 years of office/lobby experience
Salary: $43,000 - $47,840 ($20 - $23) annually
Type: Full-time
Corporate Lobby Receptionist San Jose
Skills & Focus: Reception, Visitor Management, Phone System, Visitor Log, Administrative Duties, Clerical, Conference Room Scheduling, Mail Distribution, Customer Service, Communication
About the Company: Sanmina Corporation (Nasdaq: SANM) is a leading integrated manufacturing solutions provider serving the fastest growing segments of the global Electronics Manu…
Experience: 2-5 Years of Reception experience
Salary: $45,760.00 - $58,240.00
Benefits: Equal Opportunity Employer – M/F/Veteran/Disability/Sexual Orientation/Gender Identity

Zscaler

Executive Administrative Partner San Jose
Skills & Focus: schedule management, executive support, corporate logistics, international travel, expense reports, stakeholder coordination, calendar management, problem-solving, collaboration, logistics planning
About the Company: Serving thousands of enterprise customers around the world including 40% of Fortune 500 companies, Zscaler (NASDAQ: ZS) was founded in 2007 with a mission to m…
Experience: 4+ years of executive-level administrative support, preferably within business and corporate development
Salary: $91,000 - $130,000 USD
Type: Full-time
Benefits: Comprehensive and inclusive benefits including health plans, time off, parental leave, retirement options, education re…

Think Academy Us

Office Coordinator San Jose
Skills & Focus: Office Coordinator, administrative tasks, academic support, document handling, vendor management, logistics, communication skills, customer service, Microsoft Office Suite, team collaboration
About the Company: Think Academy US, a 100% owned subsidiary of TAL Education Group, is a recently established education technology (Ed-Tech) company providing K-12 extra-curricu…
Experience: 0-2 years
Salary: $22-25/hr
Type: Part-Time (Contractor)
Benefits: 401k and Health, Vision, and Dental Insurance (depending on eligibility)

Netapp, Inc.

Executive Assistant San Jose
Skills & Focus: administrative, schedule, meetings, communications, travel, budget, expenses, events, confidential, professional
Experience: Minimum of 2 years in a similar role
Salary: 95,200 - 141,900 USD
Benefits: Health Insurance, Life Insurance, Retirement Plans, Paid Time Off, Leave options, Performance Incentives, Employee stoc…

Cisco

Executive Assistant/Business Partner supporting the SVP of Marketing San Jose
Skills & Focus: Executive Support, Calendar Management, Travel Coordination, Meeting Planning, Event Coordination, Confidentiality, Stakeholder Communication, Travel Briefing, Administrative Assistance, Team Collaboration
Experience: 10+ years in administrative environment, supporting VP level or above
Salary: 113100 USD - 142500 USD
Type: Experte

Performance Systems Integration

Field Administrative Coordinator San Jose
Skills & Focus: administrative support, field operations, documentation, compliance, communication, record-keeping, data entry, organization, Microsoft Office, customer satisfaction
About the Company: PSI is a leading provider in the Fire & Life Safety industry, serving customers across Washington, Oregon, Northern California, and Idaho. Our services include…
Experience: Previous experience in an administrative or field support role preferred.
Salary: $20 - $22 an hour
Type: Full-time
Benefits: Competitive and equitable salary, Medical, Dental, and Vision insurance, Company-paid Life and Long-Term Disability Ins…

Power Integrations

Patent Secretary San Jose
Skills & Focus: docketing, patent forms, USPTO, International Bureau, prosecution, patent portfolio, administrative tasks, IP Management Database, communication skills, attention to detail
Experience: At least 7 years of support experience with a specific emphasis on patents; At least 10 years of docketing experience with emphasis on US patent prosecution
Salary: $74,615 to $114,296
Type: Full-time
Benefits: equity, medical benefits, ESPP, 401K, tuition reimbursement and time off programs

Action Day Schools

Executive Assistant/Office Manager San Jose
Skills & Focus: executive assistant, office manager, calendar management, event planning, project management, administrative support, customer service, team efficiency, communication skills, early childhood education
About the Company: Since 1968, Action Day Schools have proven to be steadfast leaders in the Bay Area’s childcare & private education industry.
Experience: At least 2 years of experience in administrative support, customer service, or related field
Salary: $70,000- $80,000/year
Type: Full-time
Benefits: Vacation, sick, and holiday pay, medical, dental, and vision, 401k, FSA, long term disability, life insurance, childcar…

Think Academy

Office Administrator San Jose
Skills & Focus: administration, communication skills, organizational abilities, Microsoft Office Suite, vendor management, financial system management, academic operation, customer service, procurement, logistics
About the Company: Think Academy US, a 100% owned subsidiary of TAL Education Group (NYSE: TAL), is a recently established education technology (Ed-Tech) company providing K-12 e…
Experience: 0-2 years
Salary: $22-$25/hr
Type: Contractor
Benefits: 401k and Health, Vision, and Dental Insurance (depending on eligibility); professional growth opportunities.

Netapp, Inc.

Executive Assistant San Jose
Skills & Focus: administrative support, calendar management, meetings coordination, stakeholder communication, travel arrangements, budgeting, expense reporting, event planning, confidential information, problem-solving
About the Company: NetApp is an intelligent data infrastructure company, helping customers turn challenges into opportunities by leveraging data effectively with modern cloud and…
Experience: Minimum 2 years as an Executive Assistant or similar role
Salary: 95,200 - 141,900 USD
Type: Full-time
Benefits: Health Insurance, Life Insurance, Retirement Plans, Paid Time Off, Employee Stock Plans, and other regional offerings.

Think Academy Us

Administrative Coordinator San Jose
Skills & Focus: administrative tasks, office administration, academic operation, document handling, shipping coordination, vendor management, IT maintenance, financial assistance, customer service, Microsoft Office Suite
About the Company: Think Academy US is a recently established education technology (Ed-Tech) company that provides K-12 extra-curricular learning services through science and tec…
Experience: 0-2 years industry experience in administration, office management, school & academic management, customer service is highly preferred
Salary: $22-25/hr
Type: Part-Time (Contractor)
Benefits: Professional growth, 401k and Health, Vision, and Dental Insurance (depending on eligibility)

Etched

Administrative Business Partner San Jose
Skills & Focus: calendar management, communication, travel arrangements, expense management, project support, confidentiality, software proficiency, organizational skills, problem-solving, team collaboration
About the Company: Etched believes in the Bitter Lesson. We think most of the progress in the AI field has come from using more FLOPs to train and run models, and the best way to…
Experience: Minimum of 5+ years of experience as an executive assistant, preferably supporting a senior executive in a technology or software environment.
Type: Full time
Benefits: Full medical, dental, and vision packages, with 100% of premium covered. Housing subsidy of $2,000/month for those livi…

Super Micro Computer

Assistant Office Manager San Jose
Skills & Focus: office management, administrative duties, organization, communication, team coordination, event planning, customer service, multi-tasking, project management, MS Office
About the Company: Supermicro® is a Top Tier provider of advanced server, storage, and networking solutions for Data Center, Cloud Computing, Enterprise IT, Hadoop/ Big Data, Hyp…
Experience: 3+ years
Salary: $80,000 - $96,000
Benefits: comprehensive benefits package, participation in bonus and equity award programs

Notable

Executive Assistant San Mateo
Skills & Focus: executive support, calendar management, communications, travel coordination, correspondence, office management, project management, expense reports, budget tracking, confidentiality
About the Company: Notable is the leading intelligent automation company for healthcare. Customers use Notable to drive patient acquisition, retention, and reimbursement, scaling…
Experience: 5+ years as an Executive Assistant
Salary: $115K – $155K
Type: Full time
Benefits: Offers equity, Medical, Dental, and Vision coverage, Health Savings Account with Employer Match, company paid disabilit…

Rakuten International

Executive Assistant San Mateo
Skills & Focus: administrative support, calendar management, travel arrangements, meeting coordination, Microsoft Office Suite, interpersonal communication, organizational skills, cross functional team, global corporate environment, problem solving
About the Company: Rakuten International oversees 7 businesses with over 4,000 employees globally. The brand is recognized for its leadership and innovation in e-commerce, digita…
Experience: Minimum 4-7 years of progressively responsible experience as an administrative or executive assistant.
Salary: USD $99,306.00 - $171,612.00 annually
Type: Full-time
Benefits: Discretionary bonus, health, vision, dental insurance, 401k matching, PTO, Volunteer Time Off (VTO), and other employee…

Inmobi

Executive Assistant San Mateo
Skills & Focus: executive administrative support, calendar coordination, meeting preparation, travel arrangements, event coordination, confidentiality, global leadership, interpersonal skills, scheduling, technology proficiency
About the Company: InMobi is the leading provider of content, monetization, and marketing technologies that fuel growth for industries around the world. Our end-to-end advertisin…
Experience: 15+ years as a seasoned executive assistant, 3+ years of Global EA experience
Salary: $110,000 to $148,000
Type: Full-time
Benefits: High-quality medical, dental, and vision insurance, 401(k) company match, vacation time, maternity and paternity leave,…

Lumin Digital

Part-Time Front Desk Receptionist & Meetings/Event Coordinator San Ramon
Skills & Focus: Receptionist, Customer Service, Meetings Coordination, Event Planning, Communication Skills, Google Workspace, Multitasking, Logistics Arrangement, Visitor Management, Collaboration
About the Company: Lumin Digital is a trailblazer in digital banking solutions, driven by a unique approach to technology, service, and people. We empower credit unions and banks…
Experience: Proven experience in a reception or customer service role. Prior experience in meeting and events or travel planning strongly preferred.
Salary: $18 - $25 an hour
Type: Part-time

Paloaltonetworks2

Sr. Executive Assistant Santa Clara
Skills & Focus: calendar management, global meetings, executive support, travel arrangements, expense reports, internal events, leadership meetings, team coordination, confidentiality, executive presence

Natron Energy

Office Administrator Santa Clara
Skills & Focus: office operations, purchasing, ad hoc projects, facilities management, safety, growth, repairs, employee relationships, general operations, support

Paloaltonetworks2

Sr. Executive Assistant Santa Clara
Skills & Focus: executive assistant, calendar management, global meetings, strategic support, purchase orders, travel arrangements, event planning, confidentiality, leadership meetings, team coordination

Hope Services

Administrative Support Specialist Santa Cruz
Skills & Focus: supervisor, emergency response, staff scheduling, consumer support, advocacy, documentation, community services, client rights, Microsoft Office Suite, rehabilitation
About the Company: Hope Services is Silicon Valley’s leading provider of services to people with developmental disabilities and mental health needs.
Experience: Required Bachelors Degree in rehabilitation, social sciences, special education, health, public administration, social work, or an approved related field plus 3 years of approved experience.
Salary: $5,720.00 - $5,902.00 per month
Type: Full-time

Yupro Placement

Assistant Community Manager Santa Cruz
Skills & Focus: property management, customer service, administrative experience, fiscal management, compliance, resident relations, maintenance, risk management, communication, organizational skills
About the Company: YUPRO Placement is the nation’s leading skills-first placement firm placing and promoting historically overlooked talent into permanent hire, apprenticeship, a…
Experience: One year of residential property management, customer service or administrative experience, or an equivalent combination of education and relevant experience
Salary: $19 - $24/hr
Type: Contract

Amgen

Administrative Coordinator South San Francisco
Skills & Focus: Administrative, Coordinator, Event Planning, Logistics, Scheduling, Communication Skills, Calendar Management, Team Support, Vendor Coordination, Microsoft Outlook
About the Company: At Amgen, we focus on four therapeutic areas – Oncology, Inflammation, General Medicine, and Rare Disease. We reach millions of patients each year, pioneering …
Experience: 2 years of Administrative experience with Associate’s degree or 4 years with High school diploma/GED.
Salary: 70,085.00 USD - 88,142.00 USD
Type: Full time
Benefits: Health and welfare plans, financial plans with opportunities to save towards retirement.

Arsenal Biosciences Inc.

Office Coordinator South San Francisco
Skills & Focus: office coordination, administrative support, facilities management, customer service, communication skills, problem solving, supply ordering, guest management, meeting coordination, laboratory exposure
About the Company: Arsenal Biosciences Inc. is a clinical-stage programmable cell therapy company engineering advanced CAR T-cell therapies for solid tumors. Our mission is to de…
Experience: 2+ years of relevant operational/administrative support experience
Salary: $33.56–$41.11/hour
Type: Contract
Benefits: Empowered work environment, emphasis on diversity and inclusion, opportunities for career growth, investment in employe…

Agtonomy

Office Administrator South San Francisco
Skills & Focus: office management, administrative policies, compliance, communication skills, multitasking, Google Suite, MS Office, scheduling, organization, interpersonal skills
About the Company: Agtonomy is pioneering advanced automation and AI solutions to transform agriculture and beyond. Initially focused on specialty crops, our TeleFarmer™ platform…
Experience: Three (3) plus years of supporting office management and leadership teams
Salary: $75,000 - $90,000
Type: Full-time
Benefits: 100% covered medical, dental, and vision for the employee; Commuter Benefits; Flexible Spending Account (FSA); Life Ins…

Natcast

Special Assistant to the CEO Sunnyvale
Skills & Focus: executive assistant, C-suite, strategic initiatives, communication skills, emotional intelligence, calendar management, agenda development, report preparation, sensitive information, Microsoft 365
About the Company: Natcast (short for The National Center for the Advancement of Semiconductor Technology) is a new, purpose-built, non-profit entity created to operate the Natio…
Experience: 3+ years as an executive assistant or chief of staff
Type: Full time

Synopsys

Executive Admin Sunnyvale
Skills & Focus: Executive Assistant, C-level, calendar management, customer meetings, confidential information, communication, business acumen, proactive support, team collaboration, Microsoft Office Suite
About the Company: At Synopsys, we drive the innovations that shape the way we live and connect. Our technology is central to the Era of Pervasive Intelligence, from self-driving…
Experience: 10+ years of experience as an Executive Assistant supporting C-level or senior executives in a fast-paced, high-volume environment.
Salary: $110000-$165000
Type: Employee
Benefits: Comprehensive health, wellness, and financial benefits, plus eligibility for an annual bonus, equity, and other discret…

Intuitive Surgical

Contracts Administrator Sunnyvale
Skills & Focus: contract negotiation, contract management, administrative tasks, templates, legal requirements, communication skills, attention to detail, MS Office, compliance, negotiation
About the Company: At Intuitive, we are united behind our mission: we believe that minimally invasive care is life-enhancing care. Through ingenuity and intelligent technology, w…
Experience: At least 5 years of relevant business experience
Salary: $35 USD - $47 USD
Type: Onsite
Benefits: We provide market-competitive compensation packages, inclusive of base pay, incentives, benefits, and equity. Full deta…

Natcast

Executive Assistant Sunnyvale
Skills & Focus: administrative support, calendar management, communication skills, Microsoft Office Suite, data analysis, project management, meeting coordination, report preparation, strategic decision-making, confidentiality
About the Company: Natcast (short for The National Center for the Advancement of Semiconductor Technology) is a new, purpose-built, non-profit entity created to operate the Natio…
Experience: Bachelor's degree or 3+ years of professional experience in executive administration, project management, or a related field
Type: Full-time